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• Calendar With Appointment Slots

With appointment slots that you can open on Google Calendar, you can plan your focus time effectively. As these enable you to set the duration for each meeting, you can plan which part of the day will be filled with meetings and which part can be used for deep work. How To Set Up Appointment Slots. You can offer people a block of time on your calendar that they can book time slots within. For example, you can set aside 2 hours that you're available to meet with people in 30-minute slots. The appointment slots feature lets you set one period of time on your calendar, divided into available time slots for people to reserve. For instance, professors can have their students reserve time during office hours each week, or the library could let anyone visiting their website schedule an appointment for a room during a set time period.

Google appointment slots let you set up a block of appointments on your calendar that other people can reserve. For example, teachers can invite their students to reserve time during office hours each week. Appointment slots are useful when you don't know who needs to meet with you, but you want to make yourself available. You can offer people a block of time on your calendar that they can book time slots within. For example, you can set aside 2 hours that you're available to meet with people in 30-minute slots. Others can then book one of the 30-minute slots within that time that works best for them.

Google already has documentation created for using appointment slots. I've included the process below with screenshots outlining the process.

In order to use appointment slots, both parties must have Google accounts.

1. Log in to your Google account. Use the grid icon in the upper-right corner to select 'Calendar'.

2. From the 'Day' or 'Week' view, click an area in your calendar which you wish to create your appointment slots. A pop-up will appear asking you to enter details for the event. Click the section labeled 'Appointment Slot' and then click the 'More Options' link at the bottom of the window.

3. Enter a title for your appointment slots. In the example below, I've titled my appointment slots as 'Office Hours'. Edit the duration for each slot. To add this as a repeating time slot, click the dropdown that says 'Does Not Repeat' and change it to the appropriate time frame and click 'Save'. In the example below, the appointment slots will be available every weekday from 2:00pm - 4:00pm.

4. You will be returned to your calendar view and you will now see a block that was created for your new appointment slots. It will look like this.

5. Click the new event that you just created. Click the link titled 'Go to appointment page for this calendar'.

6. The appointment page for your calendar will look like the image below. The link for this page will need to be shared with anyone with a Google account that you would like to be able to schedule an appointment with. You can email this link out to students or you can add it as a link on your Canvas page for students to access easily. Please note, although you will be able to see all events in your calendar, whoever you share this link with, will only be able to see the appointment slot events that you've created.

7. Students will access the link that you shared in step 6. They will see only available appointment slots. Once a slot has been scheduled, it will not be visible to others to schedule. Students will click the appropriate time.

8. Students will then be asked to enter any additional information. The title will default to the event name followed by their name in parentheses. They can then add a description for the appointment if they choose and then click Save.

9. Your Google calendar will now show a new individual event that was created during the time slot that was chosen by that student. Clicking this event will open a new window which will reveal a unique Google Hangouts Meet link. This information will also be automatically emailed to both you and the student confirming that a new appointment was created.

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Calendar With Appointment Slots

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